Job Description

The Executive Assistant will provide exceptional support to senior leaders, including the Chief Operating Officer, Global Capital Formation, and the Managing Director, Head of North America, Capital Formation, from our New York office. This role goes beyond traditional administrative support—it is a critical enabler of executive effectiveness.

Responsibilities

• Manage daily operations for the executive(s), including scheduling and transportation, coordinating with EAs across multiple time zones
• Manage multiple calendars to coordinate internal and external meetings, providing Zoom/Teams links, and setting up conference rooms, as needed
• Prepare meeting notes for the executive(s); add to the calendar
• Act as a gatekeeper for the executive(s) and a key contact for vendors, clients, colleagues, and other stakeholders
• Respond to emails, messages, and other requests; prioritize and delegate, as appropriate
• Help organize and support events for the Capital Formation & Investor Relations teams
• Work alongside Office Coordinator to organize meetings at the office, request catering, set up conference rooms, etc.
• Coordinate the printing of documents and presentation materials
• Support the broader Capital Formation team on an ad hoc basis, assisting with scheduling, logistics, and administrative tasks
• Utilize CRM, research contacts and companies as needed to update the CRM, add notes and meetings, as needed, prepare and review weekly reports Oversee all aspects of domestic and international travelGather expenses, prepare, review, and submit various expense reports
• Support the EA team by serving as a backup for urgent matters
• Coordinate the printing of presentation materials and other documents
• Organize conference attendance for executive(s), including registration, fees, travel, presentation materials, and promotional items
• Participate in weekly team meetings, document any follow-ups, and take appropriate action
• Provide proofreading and editing support when required

Requirements

• Minimum 3-5 years of experience in a similar role with senior management
• Knowledge of Google Workspace and other tools, including CRM platforms such as Affinity and Dealcloud, is an asset
• Strong organizational skills, attention to detail, and autonomy
• Experience with the venture capital, startup, or private asset industry is a plus
• Ability to work under pressure in a team environment as well as independently
• Discretion, reliability, thoroughness, and sound judgment
• Excellent interpersonal and communication skills
• Availability and adaptability, good speed of execution
• Flexibility, patience, and prioritization skills
• Strong analytical and problem-solving skills; organized and outstanding attention to detail; a high degree of accuracy in a fast-paced, results-driven workplace; hard-working and willing to work nights and weekends when required
• Thrives in an unstructured working environment; curious and eager to learn about a wide variety of topics; suggests new ideas and new ways of working
• Inclusive operating style coupled with a hands-on, results-oriented attitude
• Excellent spoken and written English

Benefits

• No benefits