Job Description

The Administrative Assistant will provide comprehensive administrative support for Sony Music Entertainment’s Central America & Caribbean division. The ideal candidate will be self-motivated and possess strong communication skills, excellent time management abilities, and the flexibility to handle a variety of tasks in a dynamic and fast-paced environment.

Responsibilities

• Provide administrative support to executives
• Prepare agendas, take minutes, and follow up on action items
• Draft and edit presentations and other documents
• Coordinate internal and external communications
• Coordinate credentials for events
• Greet and assist guests
• Coordinate and manage assigned projects
• Assist with accounts receivable and payable
• Manage card end-to-end
• Coordinate concert and event ticket purchases
• Assist with business reports
• Coordinate SME CAC’s role in local PP&B societies
• Assist with office organization
• Coordinate and manage logistics for meetings, conferences, events, and special projects
• Coordinate event production and follow-up activities
• Manage team logistics and communication for events
• Coordinate guest lists for events
• Process invoices and track expenses
• Assist with corporate filings
• Provide day-to-day administrative support
• Organize and maintain documents, files, and office supplies

Requirements

• Bachelor’s degree or equivalent experience
• 3-5 years of experience in an executive assistant or administrative role
• Proficiency in Microsoft Office Suite
• Fully bilingual (English and Spanish)
• Excellent verbal and written communication skills
• Strong organizational skills
• Ability to multitask and prioritize
• High attention to detail
• Ability to handle sensitive information
• Ability to work independently and collaboratively
• Positive attitude and strong work ethic
• Ability to travel and attend events
• Ability to work in-person
• Previous experience in music industry or entertainment-related field (preferred)
• Knowledge of project management software and tools (preferred)

Benefits

• No benefits