Job Description

Armis is seeking a Payroll Manager to oversee payroll operations across the US, Canada, and North America, ensuring accurate and timely processing while complying with regional tax and labor laws. The role involves managing payroll processes, ensuring compliance, preparing reports, implementing and optimizing systems, and collaborating with various departments.

Responsibilities

• Oversee end-to-end payroll processes for the US, Canada, and North America, ensuring accurate calculation and timely processing of employee salaries, benefits, bonuses, and deductions
• Maintain up-to-date knowledge of payroll laws, tax regulations, and social security requirements in both regions, ensuring full compliance
• Develop and implement efficient payroll policies, procedures, and systems to enhance accuracy, streamline operations, and minimize errors
• Ensure compliance with local labor laws, tax regulations, and statutory requirements for both regions
• Collaborate with legal and tax advisors to address compliance issues or changes in legislation
• Work with the Equity department to process, report, and provide pro-rata calculations as needed
• Cross train and provide vacation coverage for the EMEA/APAC Payroll Manager when required
• Prepare accurate payroll reports, including tax filings, social security contributions, and reports for local authorities
• Coordinate with external vendors, auditors, and tax advisors to ensure accurate reporting and compliance
• Analyze payroll data to identify trends, areas for improvement, and implement corrective actions as needed
• Lead continuous improvement initiatives to enhance payroll efficiency, accuracy, and service quality
• Support other accounting and finance projects as required
• Partner with IT and HR teams to implement and maintain payroll software, ensuring data integrity, security, and efficiency
• Identify opportunities to automate processes and enhance payroll systems, reducing manual effort and increasing overall effectiveness
• Provide recommendations on payroll best practices and leverage technology to optimize payroll processes
• Work closely with HR, Finance, Equity, and Legal departments to ensure alignment on payroll-related matters such as new hires, terminations, benefits administration, and compensation changes
• Respond to payroll inquiries from employees, managers, and external stakeholders with accuracy and professionalism, ensuring confidentiality is maintained

Requirements

• 8 years experience within a similar role
• Bachelor’s degree in Accounting, Finance, or a related field
• Relevant certifications such as Certified Payroll Professional (CPP) are highly desirable
• Extensive experience in payroll management including implementation of a new payroll system and a strong understanding of US and Canadian payroll regulations and statutory requirements
• Experience working with TriNet or another Professional Employer Organization (PEO) is preferred
• Proficiency in payroll software along with advanced skills in MS Excel and other relevant tools
• Experience with HRIS (Human Resources Information Systems) and ERP (Enterprise Resource Planning) systems is a plus
• Exceptional attention to detail, ensuring compliance with all legal and regulatory requirements
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment
• Strong analytical, problem-solving, and decision-making skills
• Excellent communication and interpersonal skills with the ability to collaborate effectively with cross-functional teams
• Self-motivated, proactive, and a quick learner with a strong team-oriented mindset

Benefits

• No benefits